Fee Payment Policies

Malone University makes every effort to keep costs at a minimum while maintaining adequate facilities and a high level of instruction. Student fees do not cover all the operational costs of the University. To make up this difference, the University depends upon the generous gifts and contributions of its supporting churches, communities, alumni, and friends. The Board of Trustees reserves the right to make necessary adjustments in fees at any time but intends to give notice by April 1 of any fee change.

Advance Registration Deposit

All new students are required to make an advance registration deposit of $100 at the time of pre-registration. (Pre-registration is from February through July for Fall semester and from November through December for Spring semester.) The deposit is nonrefundable. Required deposit amounts are listed in the Fee Schedule.

Payments

All charges are due and payable at the time of registration for each semester unless one of the following alternative payment plans is elected:

1. Full Payment Plan – Payment is due in full at the start of each semester. Fall bills are mailed in mid-July with an August 3 due date; spring bills are mailed in mid-November with a December 3 due date. Any adjustments to the account will be reflected on the next month’s bill and may require an additional payment due as indicated on the tuition bill.
2. 10-Month Payment Plan – Tuition bills are generated and mailed monthly, starting in mid-July for the fall semester and continuing through the spring semester with the last bill due in May. Due dates are the 3rd of each month and will be indicated on each monthly bill. A return remittance advice and envelope will be provided with each bill. Monthly bills will reflect any adjustments to the account which may change the amount due. There is a $35 per semester participation fee for the monthly billing plan.

Late Payments – Late first payments each semester (August 3 and December 3 due dates) will subject the student to loss of classes and housing. All other payments made late or for less than the amount billed will be charged a $40 late fee.

Note: The University will not release grades, transcripts, diplomas, or teaching licenses until all accounts are settled. All charges must be paid in full before graduation. All accounts must be paid in full before enrollment in another semester is permitted. Interest may be charged on any unpaid balance. The University reserves the right to use collection agencies and/or take appropriate legal action to collect any unpaid tuition and fees owed to the University. All associated collection costs will be the responsibility of the student.

Credit Refunds

Bookslips for the bookstore will be issued at the start of each semester based on estimated credit balances. Actual credit balances on undergraduate student accounts will be paid no earlier than the 6th week of the semester (contingent upon all financial aid being applied to the student account in the Business Office).

Fee Schedule for 2009-10 Academic Year

Block (Full-time) Tuition:

$10,365 per semester for 12 to 18 credit hours

Part-time/Overload Tuition Rate:

$370 per credit hour –

1. for 0.5 to 11.5 hours
2. for each hour in excess of 18

Summer Tuition Rate:

$315 per credit hour (see summer schedule of classes for complete summer fees)

Room:

$1,810 per semester

Carte Blanche Board Plan:

$1,740 per semester

14-Meal Board Plan:

$1,640 per semester

10-Meal Board Plan:

$1,515 per semester

See Student Development  for board (meal plan) descriptions.

Important Notice – the fees listed below and following are non-refundable.

Comprehensive Fee:

$175 per semester for 12 hours or more; $87.50 per semester for 8-11.5 hours

Other Fees (including, but not limited to):
 

Advance Deposits:

10-Month Payment Plan:

The Price of a Year at Malone University (2009-10)

The estimated annual cost for a full-time student is as follows:

Block Tuition:
 

Refunds

All refunds are based on the official filing date(s) of the form(s) in the Office of the Registrar.

Withdrawal from a Full-Semester Course

For students officially withdrawing from a course (not the University) during Fall or Spring semester:

Tuition Refund Schedule:

1. If originally registered for 12 to 18 hours for the semester and the withdrawal does not bring the registration below 12 semester hours:
   
   
   • No refund – The full-time block tuition rate per semester remains the same.
      
2. If originally registered for less than 12 or more than 18 semester hours:
   
   
   • 100% refund (of part-time rate) prior to or during the 1st week** of the semester.
      
   • 75% refund (of part-time rate) during the 2nd week** of the semester.
      
   • 50% refund (of part-time rate) during the 3rd week** of the semester.
      
   • 25% refund (of part-time rate) during the 4th week** of the semester.
      
   • No refund after the 4th week** of the semester.
      
3. If originally registered for 12 to 18 hours (full-time status) and the withdrawal brings the registration below 12 semester hours (parttime status):

Billing and financial aid change to part-time rates and incur refunds of the block rate to the part-time rate according to the above schedule. (e.g., if dropping from full-time to 9 semester hours during the 3rd week of the semester, a 50% refund of the difference between the block total and the hourly total would be granted)

** week is defined as ending at 5:00 p.m., Friday

Withdrawal from an Accelerated Course

(< 15-week course)

Tuition Refund Schedule:

• 100% refund if 15% or less of the term has elapsed.
   
• 75% refund if > 15% but < 25% of the term has elapsed.
   
• 50% refund if > 25% but < 35% of the term has elapsed.
   
• 25% refund if > 35% but < 45% of the term has elapsed.
   
• No refund if > 45% of the term has elapsed.

Additional notes regarding tuition refunds:

1. Fees are non-refundable.
    
2. All course withdrawals must be filed officially through the Office of the Registrar and are subject to a $10 drop fee.
    
3. Reductions in registration below full-time (less than 12 hours) will result in a reduction of financial aid according to state and federal regulations. See the Financial Aid Office BEFORE dropping to part-time status in order to determine the net change to the bill.
    
4. Specific dates for any given refund period are available in the Office of the Registrar and on the Registrar’s web page.
    
5. To merely stop attending a class does not constitute official withdrawal from the class. The student receives no refund unless the withdrawal is official.

Withdrawal from the Residence Halls

Students officially moving out of the Residence Halls (but not withdrawing from the University) through the Office of Student Development will receive:

Room and Board Refund Schedule:

• 100% refund if the change to commuter status is made before the 1st day of the semester.
   
• 90% refund if the student moves out during the 1st week* of the semester.
   
• 75% refund if the student moves out during the 2nd week* of the semester.
   
• 50% refund if the student moves out during the 3rd week* of the semester.
   
• 25% refund if the student moves out during the 4th, 5th, or 6th week* of the semester.
   
• No refund if the student moves out after the 6th week* of the semester.

* week is defined as ending at 5:00 p.m., Friday

See the Residence Life Section of the Student Handbook for proper procedures to be followed in moving out of the Residence Halls.

See the Financial Aid Office for reductions to the financial aid award to reflect commuter status.

Withdrawal from the University

Students officially withdrawing from the University (withdrawing from ALL courses and the Residence Halls) through the Office of the Registrar will receive:

• 100% refund on tuition, fees, room and board changes if the withdrawal is officially filed IN WRITING before the 1st day of the semester.
   
• 100% refund on tuition and 90% refund on room and board charges (NO fees refunded) if the withdrawal is officially filed IN WRITING during the 1st week* of the semester.
   
• 90% refund on tuition and 75% refund on room and board charges (NO fees refunded) if the withdrawal is officially filed IN WRITING during the 2nd week* of the semester.
   
• 75% refund on tuition and 50% refund on room and board charges (NO fees refunded) if the withdrawal is officially filed IN WRITING during the 3rd week* of the semester.
   
• 50% refund on tuition and 25% refund on room and board charges (NO fees refunded) if the withdrawal is officially filed IN WRITING during the 4th, 5th, or 6th week* of the semester.
   
• 25% refund on tuition and no refund on room and board charges or fees if the withdrawal is officially filed IN WRITING during the 7th or 8th week* of the semester.
   
• No refund on tuition, fees, room and board charges for withdrawals after the 8th week* of the semester. (Note: Federal law requires a portion of financial aid to be returned to the various aid programs through the 9th week of the semester. This will result in a higher bill for most students if the withdrawal occurs in the 9th week versus the 8th week of the semester.)

* week is defined as ending at 5:00 p.m., Friday

All withdrawals from the University are charged a $100 withdrawal fee (or 5% of direct costs as determined in the financial aid calculation, whichever is less).

After the second week of a semester, if a withdrawal is necessitated due to a natural disaster, hospitalization, or sudden death in the family, the University MAY choose to refund the tuition and board according to a calculated percentage refund. With proper documentation, this refund will be calculated based on the number of days attended divided by the total number of days in the semester.

Students seeking to withdraw from the University must begin the process with the Office of the Registrar by completing the Notice of Withdrawal Form. This form will require the student to obtain release signatures from:

• the student’s Adviser
• the Vice President for Student Development
• the Library
• the Director of Financial Aid
• the Business Office
• the Director of Student Retention

The official date of withdrawal used to calculate the refund of tuition, fees, room, and board according to the above schedule, and also used to determine the return of financial aid to federal, state, and institutional sources will be:

• the date the student contacts the Office of the Registrar to withdraw,
  –OR–
• the midpoint of the semester, if no contact is made by the student,
  –OR–
• the student’s last date of attendance at a documented academic activity.

Financial aid will be returned to federal sources when a student withdraws from the University according to the following Federal regulations:

During the first 60% of the semester, a student “earns” financial aid in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the semester that a student remains enrolled is the percentage of disbursable aid earned for that semester. A student who remains enrolled beyond the 60% point earns all financial aid for that semester.

Unearned financial aid will be returned by the University to the proper sources (federal, state, or institutional). Unearned aid is the amount disbursed (posted to the student account) that exceeds the amount earned up until the point of withdrawal.

According to current federal regulations, the percentage of earned aid is determined by the number of days a student attended (before the official withdrawal) divided by the number of days in the semester. Both numbers will include weekends and any breaks in attendance less than 5 days.

If the disbursed aid is less than the earned aid, the University will post the difference. If disbursed aid is greater than the earned aid, the student must pay the difference. Any difference charged to the student (and therefore, returned to the various programs) will follow this order:

• Unsubsidized FFEL (Stafford) loan
• Subsidized FFEL (Stafford) loan
• Federal Perkins loan
• FFEL PLUS loan
• Federal Pell grant
• Federal SEOG grant

Financial aid will be returned to state and Malone sources according to the same percentage used to refund tuition. For example, if a student withdraws from the University and receives a 50% refund on tuition, then 50% of each state and Malone source of financial aid must also be returned to its respective program.

The University must return its share of unearned federal aid (as calculated and charged to the student account) no later than 30 days after the student’s official withdrawal date. A student must return his or her share of unearned aid (paid directly to the student from the student account) to the University within 30 days after the official withdrawal date, or according to the terms of any promissory note if the unearned aid is attributed only to a loan.

Please contact the Financial Aid Office for a calculation of the student refund and of the returns required to financial aid programs in order to determine the net effect to the student account. Students may wish to make this request before officially withdrawing from the University.